Science Interactive Group Knowledgebase

Customer Handoff (AE to AM transition)

Updated on

This process takes a customer from adoption through the start of their first semester and then outlines the steps necessary to transfer ownership from AE to AM.

Customer-Facing Process

Expand or collapse content 1. First semester onboarding call (30 days before start of semester)

The account executive will schedule an onboarding call to discuss course setup, product training, integration, etc.

Here are the topics that should be covered on the call:

  • Introduction to your support team
  • In-Depth Walkthrough of SI Cloud Lab Management Platform
  • Accessing your course
  • Customizing your course
  • LTI Integration Set-Up (Optional)
  • Kit Ordering Process
  • Open Questions
Expand or collapse content 2. Followup communication from Science Interactive via email (sent after onboarding call)

This email is to be sent by AE after onboarding call that reiterates all topics covered.

  • Course Set-up Email (Login Credentials, AE/AM Contact)
  • Student Resources Email
  • Onboarding call recording
  • Kit ordering instructions
  • Contact info
    • AE Contact Info: Brief description of when to contact AE, what common issues, etc
    • AM Contact Info: Same as above
    • Sales Support: Same as above
Expand or collapse content 3. Prelaunch check-in (2 weeks before start of semester)
  • Email/phone communication to confirm enrollment, answer any questions prior to start, add any adjunct instructors, verify LMS integration was successful, etc.
  • Update CRM with content access details.
Expand or collapse content 4. Semester Start
  • AM begins communication using Tasks.
  • Student ordering and access support through account manager and customer support
  • Updates on student orders to encourage students to get all course materials ASAP.
Expand or collapse content 5. Mid-semester check-in
  • Conducted by the AM.
  • "How is the course going so far? How is the product/platform/content performing for you thus far?"
  • Confirm if the course is running again. If so, when?
  • Address any concerns.
  • Update on any new updates/product launches for expansion at institution.
Expand or collapse content 6. Post-semester debrief
  • AM conducts a post semester survey.
  • Document feedback in opportunity/class start.

Internal Process

Expand or collapse content Handling and Documentation
  1. CRM Opportunity Review for completion by AE
    1. Course number
    2. First 3 class starts
    3. Decision Maker
    4. Notes
    5. Main point of contact
    6. Order method
    7. Content access method
  2. Upcoming account transfers added to monthly team meeting
  3. Tasks added for 1st semester checkpoints (AM or management)
  4. Account fields in CRM reviewed for completion by AE

0 Comments

Add your comment

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

Previous Article Billing Exception Request
Next Article Vital Source